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Privacy Policy

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We reserve the right to modify this privacy policy at any time, so please review it frequently. Changes and clarifications will take effect immediately upon their posting on the website. If we make material changes to this policy, we will notify you here that it has been updated, so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we use and/or disclose it.

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This privacy policy notice is for this website; www.beyondthepencil.co.uk and served by Beyond The Pencil Ltd and governs the privacy of those who use it. The purpose of this policy is to explain to you how we control, process, handle and protect your personal information while browsing or using this website, including your rights under current laws and regulations. If you do not agree to the following policy you may wish to cease viewing/using this website.

Policy key definitions:

• “I”, “our”, “us”, or “we” refer to the business, Beyond the Pencil

• “you”, “the user” refer to the person(s) using this website.

• GDPR means General Data Protection Act.

• PECR means Privacy & Electronic Communications Regulation.

• ICO means Information Commissioner’s Office.

• Cookies mean small files stored on a users computer or device.

Your individual rights

Under the GDPR your rights are as follows. You can read more about your rights in detail here;

• the right to be informed;

• the right of access;

• the right to rectification;

• the right to erasure;

• the right to restrict processing;

• the right to data portability;

• the right to object; and

• the right not to be subject to automated decision-making including profiling.

You also have the right to complain to the ICO [www.ico.org.uk] if you feel there is a problem with the way we are handling your data.

We handle subject access requests in accordance with the GDPR.

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Legal Basis for Processing Personal Information

If you are from the European Economic Area, our legal basis for collecting and using the Personal Information described below will depend on the Personal Information concerned and the specific context in which we collect it.

However, we will normally collect and use Personal Information from you where the processing is in our legitimate interests and not overridden by your data-protection interests or fundamental rights and freedoms. Typically, our legitimate interests include improving, maintaining, providing, and enhancing our, products, and services; and for our marketing activities.

If you are a customer, we may need the Personal Information to create a contract with you and then deliver the service.

If we ask you to provide Personal Information to create a contract with you or deliver a service, we will make this clear at the relevant time and advise you whether the provision of your Personal Information is mandatory or not, as well as of the possible consequences if you do not provide your Personal Information.

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How we process your data

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This section applies to Personal Information that we collect and process through our Websites and in the usual course of our business, such as in connection with our, events, sales and marketing activities. In this section “you” and “your” refers to Visitors.

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Our company is hosted on the Wix.com platform. Wix.com provides us with the online platform that allows us to sell our products and services to you. Your data may be stored through Wix.com’s data storage, databases and the general Wix.com applications. They store your data on secure servers behind a firewall. All direct payment gateways offered by Wix.com and used by our company adhere to the standards set by PCI-DSS as managed by the PCI Security Standards Council, which is a joint effort of brands like Visa, MasterCard, American Express and Discover. PCI-DSS requirements help ensure the secure handling of credit card information by our store and its service providers.

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What we collect

(i) Information you provide to us on the Websites or otherwise: Certain parts of our Websites may ask you to provide Personal Information voluntarily. For example, we may ask you to provide certain Personal Information (such as your name, contact details, company name) in order to sign up for a free resource or otherwise submit inquiries to us. We may also collect Personal Information, such as your contact and job details and feedback, when you attend our events, take part in surveys, or through other business or marketing interactions we may have with you. You may choose to provide additional information when you communicate with us or otherwise interact with us, and we will keep copies of any such communications for our records.

The Personal Information that you are asked to provide, and the reasons why you are asked to provide it, will be made clear to you at the point we ask you to provide your Personal Information. We will also let you know prior to collection whether the provision of the Personal Information we are collecting is compulsory or may be provided on a voluntary basis and the consequences, if any, of not providing the information.

(ii) Information we collect automatically through the Websites: When you visit our Websites, we may also collect certain information automatically from your device. In some countries, including countries in the European Economic Area, this information may be considered Personal Information under applicable data protection laws.

What we do with the information we gather

We may use the information we collect through our Websites for a range of reasons, including:

• To provide, operate, optimize, and maintain our Website.

• To send you information for marketing purposes, in accordance with your marketing preferences.

• For recruitment purposes if you have applied for a role with Beyond the Pencil.

• To respond to your online inquiries and requests, and to provide you with information and access to resources or services that you have requested from us.

• To manage our Website and system administration and security.

• To improve the navigation and content of our Website.

• To identify any server problems or other IT or network issues.

• To compile aggregated statistics about site usage and to better understand the preferences of our Visitors.

• To carry out research and development to improve our products and services.

• To customize content and layout of the Website.

• To carry out other legitimate business purposes, as well as other lawful purposes.

Public Information and Third-Party Websites

• Social media platforms and widgets. Our Website includes social media features, such as the Facebook Like button. These features may collect information about your IP address and which page you are visiting on our Website, and they may set a cookie to make sure the feature functions properly.

• Links to third-party websites. Our Websites include links to other websites, whose privacy practices may be different from ours. If you submit Personal Information to any of those sites, your information is governed by their privacy policies. We encourage you to carefully read the privacy policy of any website you visit.

• Cookies and Tracking Technologies. We use cookies and similar tracking technologies to collect and use Personal Information about you, including to serve interest-based advertising. For further information about the types of cookies and tracking technologies we use, why, and how you can control them, please see our Cookie Statement below.

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Purchase of Services

What we collect

The Personal Information that we may collect broadly falls into the following category:

Information you provide to us: In the course of engaging with our Services, you may provide Personal Information about you and your Contacts. Personal Information is often, but not exclusively, provided to us when you sign up for and use the Services, consult with our customer service team, send us an email, integrate the Services with another website or service (for example, when you choose to connect your e-commerce account with MailChimp), or communicate with us in any other way.

We will let you know prior to collection whether the provision of Personal Information we are collecting is compulsory or if it may be provided on a voluntary basis and the consequences, if any, of not providing the information. By giving us this information, you agree to this information being collected, used and disclosed as described in this privacy policy.

What we do with the information we gather

Use of Personal Information

We may use the Personal Information we collect through the Services or other sources for a range of reasons, including:

• To invoice for money owed to us by you.

• To communicate with you about your contract and provide customer support.

• To provide suggestions to you.

• For our data analytics projects.

• Other purposes.To carry out other legitimate business purposes, as well as other lawful purposes about which we will notify you.

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Cookies

A cookie is a small file which is placed on your computer’s hard drive. Cookies helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual.

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Cookies are implemented in every site built by Wix. Take a look here to view which cookies Wix implements on Wix sites:

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If you have any queries about the data being held on you or want your data to be erased, please contact:

Katie Smith

Beyond the Pencil Ltd

Friar Gate Studios

Ford Street

Derby

DE1 1EE

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